Can-do assistants you can’t do without™

Personalized AI that takes assistant-matching to the next level.

Hi! We’re Kayana, a tech-forward service that uses *personalized AI to match top Virtual Assistants (VAs) in the Philippines with professionals sitting all over the world. Whether you’re an entrepreneur or busy tradesperson, small business owner or enterprise C-suiter, Kayana is ready to effortlessly connect you with your ideal match. Right now.

Whatever your task, whatever your budget.    Kayana can.

Top tech, bringing top talent together to do incredible things.

Kayana uses intuitive and adaptive AI to match you with the ideal VA so you have the bandwidth to focus on the big-picture, the flexibility to flex your growth strategies, and the freedom to pivot during unpredictable times.

Meet Chris, our Founder

“To be able to use the most advanced tech to connect people from different countries, with different cultures and be able to support them in thriving together—personally and professionally—that’s what gets me up in the morning.” Hear it in his own words.


How Kayana works

Kayana has designed an onboarding experience that’s unlike any other VA service. Just a few simple steps take you from start to hire with full transparency and trust you’ve made the perfect match.

Plans and pricing

Our people are our promise. So, we make sure our VAs are set up to succeed on all levels.




Begin your VA experience

Get matched with VAs with:

  • C2 English Proficiency Level
  • College education
  • Knowledge in general admin tasks
  • A knack for task execution
  • Ability to work with minimal supervision

Common roles:

Prospecting AssistantData Entry SpecialistCustomer ServiceGeneral AdminBookkeeping




Grow your business

Includes Kickstart, with:

  • 2-3 years of VA experience
  • College degree
  • Specialized training
  • Knowledge in SOP refinement
  • 1-2 Specializations

Common roles:

Operations AssistanteCommerce SpecialistTechnical SupportSales CoordinatorCustomer SupportAccounting




Professionalize your team

Includes Expand, with:

  • 4+ years of VA experience
  • Leadership and coaching capabilities
  • Deep knowledge and know-how
  • Strategic mindset

Common roles:

Operations ManagerExecutive AssistantProject ManagerDigital MarketerSales DevelopmentMultimedia Designers

Why the best VAs join Kayana.

Our people are our promise. So, we make sure our VAs are set up to succeed on all levels.

Continuous Professional Development

Kayana VAs benefit from the AI “memory stack” process, which builds on their progress, augmented by feedback from both the team and clients.

Fulfilling work

Kayana’s AI-driven systems match VAs with precise client matches, ensuring the work is both meaningful, challenging, and fulfilling.


Kayana offers dynamic profiles, which capture real-time evolutions in expertise. It’s a superior system to traditional static resumes.

Fair pay

Transparent compensation structures ensure VAs are fairly valued.

Learn what’s possible. Download our Guide to VA Compensation and the World of Outsourcing.

    What does Kayana mean?

    Much like we bring people together, KAYANA is the coming together of two common Tagalog root words: KAYA and NA. Kaya, meaning ability, able, capable; and Na, meaning now, already, as of now. It is a true expression of our purpose.

    How are you different from other VA services?

    We use personalized-AI to engage clients and VAs in engaging and dynamic conversations that drive a recommendation engine that puts clients’ best matches at the top.

    What level of education do Kayana VAs have?

    Our VAs are in college or have graduated from college. Some of our VAs pay for their advanced degrees by working as a VA.

    Do the VAs speak English well?

    All of our VAs have excellent verbal skills. Exceptional English skill is a prerequisite for all of our VAs.

    What capabilities do Kayana VAs have?

    Our VAs are tremendously varied. Some are more generalists. Others are specialists. They know operations, social media marketing, content creation, AI tools, administration, accounting, strategy, design engineering, and many of the processes that each of these roles requires.

    Do I have to sign a contract?

    Yes, but it is a month to month contract with basic protections and terms.

    How do you protect my privacy?

    Our contracts safeguard your confidential information. We encourage our clients to use all appropriate caution, and often suggest Lastpass or other password management tools to safeguard personal credentials.

    Is my VA considered an employee? How do taxes work?

    No, VAs are contracted by us, and billed to you by us as a fee for our service. For tax purposes, our expense is treated like any other operating expense under the US tax code. We handle all government reporting and administration required by government agencies.

    What is the minimum number of hours I can hire a VA?

    The minimum is 80-hours a month, but we often find that clients uncover the superpowers that a dedicated support person affords, and use all 160 hours per month.